As a reminder, to have entry to those options you want a Copilot for Microsoft 365 license!
Learn how to immediate like a professional
Writing nice prompts is the important thing to having higher interactions with Microsoft Copilot in Groups. Identical to speaking to a co-worker, clear communication and sure methods will help you get higher outcomes from some prompts than others. On this version, we spotlight how to immediate like a professional for Copilot in Groups – first by summarizing how and the place Copilot can help you in Groups, then by guiding you thru 8 tricks to elevate your prompting abilities and the way you work together with Copilot.
Make the most of the next ideas and tips to construct your Copilot basis and begin prompting like a professional!
Copilot for Microsoft 365 in Groups
Open Copilot for Microsoft 365 in Groups by navigating over to the chat app in Groups and clicking on the Copilot icon. Right here, Copilot will use information grounded within the Microsoft Graph that searches throughout your Microsoft 365 apps to higher personalize its solutions. You may draft content material, atone for what you missed, and get solutions to questions supported by information from PowerPoint and Phrase information, Outlook emails, and extra – all securely grounded in – and powered by – your work information.
Tip #1: Embody extra specifics and particulars in your prompts. This may seem like clarifying how Copilot can meet your wants or referencing information, conferences, or contacts that Copilot can leverage to offer a richer output. For instance, as a substitute of asking Copilot a easy immediate like “summarize the Fundraiser assembly,” ask it to “Recap the Fundraiser assembly and recommend an agenda for a follow-up assembly primarily based on any excellent objects. Embody a desk that exhibits motion objects and who’s chargeable for every merchandise.” The extra detailed the immediate, the higher Copilot’s consequence will probably be!
Copilot within the compose field
Copilot additionally assists you in crafting extra polished and efficient messages, straight from the textual content compose field in your chats and channels. It goes past spell-checking and grammar correction; Copilot will recommend enhancements, rewrites, and changes to boost the readability, tone, and impression of your messages. Whether or not you’re rapidly responding to your coworker or sharing an in depth mission replace with a supervisor, Copilot has your again. You may navigate to the message compose field anyplace you may write textual content in Groups and begin crafting your message. After you might have an acceptable tough draft, click on on the Copilot icon in your chat field, press “Rewrite,” and watch your message immediately rework!
Tip #2: The “Modify” possibility permits you to adapt a message to no matter viewers you’re speaking to, from a co-worker to a pal, your bigger group, and even your supervisor. Merely select from the vary of choices within the “Modify” menu and alter the size (concise or longer) or the tone (informal, skilled, assured, or enthusiastic) of your message.
Tip #3: Use the “customized tone” choice to finetune your message’s tone, embody extra context, translate a message, and make your writing extra inclusive or persuasive! For instance, you may immediate that you really want Copilot to make your message “longer, cheerful, and convincing” and Copilot can apply these modifications immediately within the compose field – with out you needing to go away your movement of labor.
Copilot in chats and channels
For those who’re checking the most recent messages in a gaggle chat or seeing what the latest updates are in your mission’s channel, Copilot is there to rework the way in which you’re employed. From an open chat or channel choose the Copilot icon to develop a devoted Copilot window to tug data from the precise chat or channel you’re in. Did you simply get again from every week off work and wish to know what you missed? Or in case your identify was talked about and why? Copilot rapidly analyzes previous messages, information despatched, and different related data to offer solutions to no matter you need assistance figuring out about your chats and channels.
Tip #4: Catch up on data sooner by asking Copilot for key takeaways from a chat or particular data you missed. You may even reference a chat participant in your immediate – like asking “What information has Erin shared?”
Tip #5: Copilot will help you with private duties and motion objects you might need missed. As a substitute of asking “What have been the follow-up objects,” make it private! Ask “Do I’ve any follow-up objects?” or “What’s my highest precedence process?”
Tip #6: Copilot in chats and channels will give higher responses with extra particular instructions. Attempt sending it this immediate detailing how you wish to obtain data: “Create a desk with everybody’s motion objects. Embody the motion merchandise, particular person’s identify, and due date.”
Copilot in Groups conferences
Copilot in Groups conferences helps you catch up, brainstorm, and get to choices sooner. Ssuggest be part of your assembly and click on on the Copilot icon to start utilizing Copilot. Copilot will want transcription to run (until it’s set to “Solely through the assembly” by the organizer). Clicking on Copilot will immediate you to start out the transcript if it hasn’t began already.
Copilot will help you atone for something you’ve missed within the assembly up to now, recommend inquiries to ask the opposite assembly contributors, and extra. It might even set up the concepts shared through the assembly in an easy-to-read desk that you would be able to share after the assembly. Copilot expands on the built-in summaries supplied by clever assembly recap by enabling you to ask any query in regards to the assembly, serving to you get deeper insights into the subjects you’re all for. For the most effective expertise, be sure that recording or transcription are turned on on your assembly. To make use of Copilot in Groups conferences with out retaining a transcript of the assembly dialogue, assembly organizers can set Copilot entry to ‘Solely through the assembly’ from the assembly choices. When chosen, customers will solely be capable of work together with Copilot through the assembly, and so they gained’t be capable of entry Copilot, their earlier interactions with Copilot, or clever assembly recap after the assembly ends. Be taught extra right here.
Tip #7: Transcend assembly summarization through the use of Copilot to assist drive alignment and enhance assembly outcomes. Throughout a gathering, use prompts akin to “What questions are unresolved?” and “Counsel comply with up questions” to assist enhance assembly effectivity and productiveness.
Tip #8: Ask Copilot to format and categorize the dialogue factors that will help you keep organized with subsequent steps. After the assembly, use prompts akin to “Checklist totally different views by matter” or “Checklist the professionals and cons of the [INSERT TOPIC] determination in a desk format” to visualise the dialogue factors in new ways in which provide help to keep on monitor.
Additional prompting steering
So much goes into the inspiration of a superb immediate. For instance, together with an in depth persona – as specified by this template – will help anchor Copilot into a selected mindset and experience that you are looking to ship in your prompts.
Moreover, see this pattern immediate used to collect insights for group brainstorming periods with management. Not all prompts must be this lengthy however take note of the detailed persona and context added to the immediate which helps drive simply referenceable output in a desk format.
Lastly, be sure that to iterate and regenerate. Typically, your first end result isn’t the ultimate or finest response. For those who’re not glad with the outcomes Copilot gave you, revise your immediate, comply with the most effective practices specified by this weblog, and take a look at once more. Working with Copilot is all about constructing your dialog, and determining what communication type works finest on your situation is essential to prompting even higher with Copilot in Groups.
Extra sources
If you wish to be taught extra about easy methods to take your prompting abilities up a notch and obtain higher enterprise outcomes
with Copilot, we extremely encourage you to learn the article 5 ideas for prompting AI, which dives into the construction of a immediate for higher communication. And for extra examples of prompts that Copilot will help you with, try Copilot Lab! Filter by particular Microsoft 365 apps to be taught what sorts of prompts to make use of for a wide range of totally different work situations and get ideas for higher optimized prompts with Copilot!
What’s coming subsequent
For those who’re already utilizing Copilot in Groups, share your favourite Copilot in Groups ideas and tips within the feedback for the prospect to get featured in a future “Immediate Like a Professional” weblog! And you’ll want to comply with the Groups MTC web site so that you by no means miss upcoming blogs. Completely satisfied prompting!
*To reference a selected particular person, file, or assembly with Copilot for Microsoft 365 in Groups, merely add a “/” to your immediate.
Copilot in Groups is continually evolving and enhancing because of your enter and suggestions. If a Copilot immediate doesn’t work the way in which you anticipate it to, tell us how through the use of the thumbs-down button that seems after a response.
